Administrative Assistant - Head Start

ABOUT BHC: Founded in 1983, Broadway Housing Communities (BHC) is committed to addressing the challenges of poverty and homelessness for adults, children, families and communities in Upper Manhattan. BHC has developed six buildings that provide housing and other services for adults, children and families living in deep poverty; operates an award-winning early childhood center; and provides opportunities for tenants and the wider community to engage with the cultural arts. A seventh project was recently completed in the National Historic District of Sugar Hill and includes 124 units of permanent, affordable housing; an early childhood center; and a children’s museum of art and storytelling along with other community facilities.

DESCRIPTION:BHC is seeking a highly skilled and experienced Administrative Assistant who will provide administrative support in the effective management of the program and its program components in accordance with funding source guidelines, Head Start Performance Standards, Board of Directors, Policy Council, and Broadway Housing Communities policies and procedures. Flexibility, good judgment and the ability to adapt quickly to the needs of a growing and diverse organization are essential. Experience in working in a non-profit, school or other educational setting highly desired.


  • Assist in the administrative duties of monitoring policies, procedures, and objectives of Dorothy Day Early Childhood Center in its efforts to achieve agency objectives and Federal performance standards and regulations in collaboration with Policy Council, Board of Directors, community partners and program staff.
  • Maintain working knowledge of and provide assistance in the supervision of the day-to-day operations to achieve agency objectives and Federal performance standards and regulations.
  • Be the point of first contact with all in-coming inquiries, enrolled families, community partners and vendors. Be direct resource when possible and/or refer to appropriate department.
  • Coordinate and lead all intake policies and procedures while maintaining performance standards and regulations.
  • Assist in the coordination between all program service teams in order to meet federal and local goals and objectives in a timely manner.
  • Provides reliable and timely data entry into ChildPlus data system, as needed.
  • Supervise and coordinate program staff and support staff in the implementation of daily tasks, in the absence of the Education Coordinator.
  • Provide necessary support in daily administrative duties including but not limited to: time-sheets, answering phone, scheduling appointments, travel arrangements, coordinating special events, operating office machinery, office supply inventory, parent notices.
  • Provide back-up classroom coverage, as necessary.
  • Comply with all New York City: Department of Health/Day Care Regulations.
  • Support the mission of Broadway Housing.
  • Read and follow all policies and procedures of DDECC.
  • Performs other duties as assigned.


  • Bachelor's Degree.
  • Three years administrative working experience necessary.
  • Early childhood experience preferred.
  • Organizational, problem solving and interpersonal skills required.
  • Strong computer skills required.
  • Excellent oral and written communication skills and interpersonal skills required.
  • Experience with low-income, culturally diverse families preferred.
  • Ability to work well with parents and professional peers.
  • Knowledge of Head Start performance standards.
  • Ability to foster meaningful relationships with children, families and community.
  • Ability to learn and apply new knowledge and skills.

APPLICATION: To apply for a position at BHC, please email your resume and cover letter with salary requirements to Applicant review will continue until the position is filled. Please indicate, "Administrative Assistant" in the subject line. No phone calls, please -- we will respond to those candidates whose qualifications are best aligned with the components of this job description.

Salary commensurate with experience. We offer a comprehensive benefits package, including health, dental, 403(b) retirement plan and paid time off. To learn more about BHC, visit us on the web at

Preschool Teachers

Broadway Housing Communities is seeking Preschool Teachers for the Dorothy Day Early Childhood Center and the Sugar Hill Museum Preschool. Both sites deliver a full-day preschool program committed to providing individualized, comprehensive educational services for 3-5 year old children and their families in Harlem. Dorothy Day Early Childhood Center and the Sugar Hill Museum Preschool are part of a comprehensive Education Services Department that includes youth mentoring, education advocacy, adult education and cultural arts programs.

The Preschool Teacher manages a classroom in accordance with Program Performance Standards, Board of Directors, Policy Council, and Broadway Housing Communities policies and procedures. Responsibilities include:

  • Planning and supervising a warm, nurturing developmentally appropriate environment for the development of the whole child while implementing the program's high level of care and educational standards.
  • Supporting program philosophy and school readiness goals; integrating health services, nutrition, social services and parent involvement components into daily program plans.
  • Designing and maintaining a classroom environment that facilitates active, hands-on learning, group management, self-expression and choice, cultural diversity and inclusion of all children, parents, volunteers and staff.

Minimum qualifications include a bachelor's degree in early childhood education or childhood education. Must have NYS teaching certificate or be in the process of obtaining certification. A minimum of two years early childhood experience necessary. Candidate should also possess a firm knowledge and understanding of child development, developmentally appropriate teaching strategies, familiarity with Reggio principles, strong interest in art-based instruction, excellent verbal and written communication skills, ability to work well with parents and professional peers, leadership skills, supervision skills, and the ability to work and communicate with multi- disciplinary team and with lay persons from a variety of ethnic, educational and socioeconomic backgrounds

Knowledge of Head Start performance standards and DOH regulations, bilingual (Spanish), computer literacy, Master's degree a plus. Broadway Housing Communities, Inc (BHC) offers a competitive salary and a comprehensive benefit package.

Candidates meeting at least the minimum qualifications can send resumes and cover letters to or fax to (212) 862-0769. NO PHONE CALLS.

BHC is committed to providing equal employment opportunity without regard to race, ethnicity, religion, gender identity, national origin, age, citizenship status, marital status, sexual orientation, veteran status, height, weight, or disability.

© 2019 Broadway Housing Communites, Inc.